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Official Glastron Classic 2009 informational thread

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ChfBrianB:
Greetings CGOA Members!
This is the first official planning message in regards to the 2nd Annual Minnesota Glastron Classic 2009.  The dates for the annual meeting are August 21st, 22nd, and 23rd at Island Campground on the Mississippi River at Red Wing, MN.

In response to the comments made about last years tremendously successful event, we have made planning efforts to enhance this years event to create an even more hospitable environment.

I personally went to our camping location today and have made all of the proper arrangements in advance of our event.  I am very excited to relay the following information in regards to our accomodations.
The campground can be found at http://www.islandcampingandmarina.com/index.html

1) We (currently) have 6 RV sites reserved with more available should we get the response from our members that they are needed.  These RV sites have water and power at each site.  The cost for these sites is $32 per site per night for up to 4 people. (We could put 2 tents on each site and split the $32 between two parties).  We have 6 sites reserved and they are #'s 22, 23, 24, 28, 29, and 4.  You can see the map to the RV grounds here.  http://www.islandcampingandmarina.com/Maps.html  Please note that we are directly across a gravel road from the enterance to the marina where we have many slips available.

2) There are many very nice facilities available to include a 40x40 public pavilion that is located 150 feet from our RV sites.  This location would be perfect for meals and shelter if there is rain.  it could be a public meeting place for the group.  There are also flush toilets and showers just across the road.  The campground host has informed us that there is plenty of parking and as many free visitor passes as needed for people that are joining our group for social time but might not be staying on site overnight.

3) The Campground has a very nice boat launch with a small courtesy dock, and the host is going to be waiving the launch fee for our group.  There is plenty of parking for boats and trailers under the highway 63 bridge (inside the campground.)  I strongly recommend that people that are coming for the day, launch at this campground and reserve a slip for the day (only $15 at the discounted rate for the boat.)  This way we could have a group gathering place with shelter if there is high wind or weather.  There are no convenient public docks or sandy shorline around the campground, so the rented slips would allow you to get out of the boat and provide access to the restrooms, showers, and public places.  Since we have no launching fee, I would like to be able to support the campground as well as ensuring that we recieve the best treatment in future years.

4)  The host has been generous enough to give us lower rates on slip rental.  One of the major comments about last years location was the lack of sandy shore to beach the boats.  This year, we have chosen a location with ample boat slips available for rental.  I ask that as many people as possible rent slips at the campground since we can only get the discount if we have 10 boats of more.  Go to the bottom of the page at this link http://www.islandcampingandmarina.com/Maps.html to see the marina map.  He has offered to reserve all available slips for our group.  He has agreed to rent out no transient slips to people outside our party.  Currently that includes (but is not limited to) slip #'s 34-44.  Please note that our camp sites are directly above the catwalk and only about 100 feet from the slips.  It could not be more convenient than to have your boat in the slips.  Normal cost for the slips is a flat rate of $7 plus a dollar a foot for your boat. (So, a 16 foot boat would cost $23 per day).  He has offered to give us a flat rate of $15 per boat per day regardless of size.  This is a good price, and although you are welcome to pull your boat out of the water at night, I would recommend that you leave your boats at the slips and then we can save space at the sites for rv's and tents.  Please note that the available slips are 30 feet long, so the host has said that we could put two 16' boats in one slip if we need the space.  The host has also agreed to have the power washer available so that we can clean our boats on site before leaving the grounds.  He is very accomodating, and is excited to have our club at his facility.

5) The Harbor Bar and restaurant is within a short walk of the campground.  The host has asked that noise be kept to a minimum after 10pm and quite hours are enforced after midnight.  Anyone who would like to have some drinks or stay out later than midnight are welcome to stay at the harbor bar until 3am, and are simply asked to walk to and from the bar and return quietly.

6) Pets are allowed in the campground but should be leashed and any waste needs to be removed by the owner.

Those of you that attended last years meet can attest to the fellowship and enjoyment of a great event! 

Here is what I ask of you...

1. Please RSVP (By July 1st) to cgoamn@yahoo.com with the following information (Please answer all the questions).  You can copy and paste the following questions with answers into your e-mail.
Please respond even if you are coming but will not be camping!  I hope to create a roster of everyone that plans to attend in any way.

A. When will you be arriving (Date and time estimated)?
B. Will you be camping with us or finding your own accomodations?
C. If you will you be camping, will you be in a RV or in a tent?
D. How many people in your group?
E. How many boats in your party? (Please include the boat model)
F. Will you be renting a slip?
G. If you are renting a slip, what is your boat length?
H. What is your e-mail address and phone #
I. What is the name of the party representative for your group?
J. How many nights will you be staying?

This information is all very important to my planning and providing the campground host with the proper information.  If you intent to camp in the RV sites (where the main group will be. Tents included.) I ask that you send the $ amount of the camping to me by August 1st.  I will then coordinate all of the payments and send that to the host.  Payment can also be made at the time of arrival, but I cannot promise specific accomodations.  The rates are as follows... I can take paypal but prefer a check to Brian Bergstrom, 2312 7th Ave East, North St. Paul, MN 55109.  This is only to ensure that the cost of the reservations are covered in advance and we know how many people are going to be staying in the campground.

RV sites - 6 available (first come first serve, but more may be available if we need.  As is, we can hold 12 tents, or a combination of RV's and tents.)
    - $32 per night for up to four people - If we can get 12 parties of 2 people each, we could split the cost making the charge $16 per night per tent. (It will save is money to have more tents).
            - RV's will pay the full $32 due to the size, however, full hookups are available
Tent Sites
  - There are accomodations for people to come without rsvp but they may be required to stay at the tent sites slightly away from the group for $10 per person per night. There are no power or water hook ups at these sites (I recommend an early rsvp and staying with the group).

Boat Slips
    - I highly recommend renting a boat slip and storing your boat in the slip for the duration of the weekend. There are not any good beaches at the campground, so this is the best and most group friendly option.
    - $15 per day as long as we have 10 or more boats.

Total expense for a party of two people and one boat for two nights would be $32 per night (camping) plus $15 per day (slip fee) = $64 + $30 = $94

Please note that if we have more than 6 parties of two, the expense for the camping will be reduced.  The most ideal situation would be to have 12 or more parties of 2 which would reduce the camping expense by 1/2.

I will be creating a spread sheet of all registrants and your requests for camping and boat slips.  I can also calculate the amount owed for camping and slip rental and will e-mail each person with an amount due for what you request.

I strongly encourage you to respond soon as this looks to be be a tremendous event!  We will even be hosting a Saturday evening meal / party with awards and parting gifts!  Don't miss out!

ChfBrianB:
Ok all, I'm still waiting for reservations and RSVP's from many people.  As you all know, this is an event that you don't want to miss, so let's get our reservations in early so that I can ensure that we have the space we need.  As of 5/27 I have 9 rsvp's and confirmations sent.  I will keep sending these reminders until you all respond...

Thanks!
Brian

ChfBrianB:
Here are some pictures of the campground.  Included in the pictures are the Pavilion, Parking Areas, Bothrooms and Shower building, some of the shoreline outside the campground, the boat ramp, the RV camping areas, and the docks, Tenting Grounds, and the last two pictures are the area we have reserved.  It's a nice area, but it is more "commercial" than last year.  We are going to have a great time!

Hotwired:
WOW!  I can't wait!  Looks beautiful!

Jason:
Looks great! I think the boats will love the slips!

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